Hi,
I am thinking about purchasing this software, but I have a couple of questions. I will be entering a lot of historical information and in messing around with the demo, I am not sure how to go about entering information on solo exhibitions. My husband (he's the artist) had a large solo show two years ago that contained about 100 pieces (lots of data entry...sigh). There were quite a few sales. Will the software support this many show entries? I assume I would start by listing all of his work, then go to show entries. But would I then list patrons and link each one to the artwork? Would I need to generate historical invoices to do this? Also, how do I identify it in Show Entries as a solo exhibition? In the demo, I did it under Show Group...but should it be a Show Type? I don't know the software well enough to decide how this will effect things on down the road. Also, if a piece is in two or three different shows, will the software support this? And under Show History there doesn't seem to be a tab that just lists all of the shows. Am I missing this, or do you just generate a report somehow to get this kind of list?
And finally, when I do purchase the software, do I get a clean start, or will it incorporate the information I have already entered in the demo? I would prefer a clean start because I made stuff up about the entries in order to test different features. Thank you very much,
Leah Martinez

Hi Leah,

The first step is to enter the artwork into the Artwork form. When you do this, designate the artwork as \"Available\". This is so that later you will be able to create an Invoice record for it, at which point the program will designate the work as \"Sold\".

Next you can enter your shows. You can select \"Solo Exhibition\" from the Show Group box. Just remember you can always add additional values to those boxes by typing in a new value. For example, if you want to add \"Two Person Exhibition\" just type that into the Show Group combo-box to add itl

Read the instructions in the User\'s Guide or Help under the Show Entries chapter to get tips about how to enter your shows. For example, if you only add work that was accepted in the historical records, then use the Entry, Accept & Ship activity record. This will save some time.

An artwork can be in more than one show. That is not a problem.

There are reports that list the shows. Go to Show Entries and click on the Reports tab. If there are recurring shows, then use a date in the Show Name. For example OPA2001 and OPA2002.

To create the sales records, go to the Invoices function. You can list the Gallery as the Bill To Patron, and for each individual artwork record, select the Collector patron if you know who it is on the Detail page of the invoice.

If you purchase WorkingArtist and you want to start with a clean slate, then simply uninstall the trial version and reinstall WorkingArtist to get a clean data file.

I hope this answers your questions!

Let me know.

Kathryn
[www.WorkingArtist.com]